After submission


The committee shall submit a joint reasoned recommendation to the Faculty on whether the thesis should be:

  • Approved for public defence
  • Not approved for public defence in its present form, but minor revisions, within a deadline of maximum 3 months work given by the faculty, should be permitted before the final recommendation is made. The evaluation committee must within six (6) weeks from the receipt iof the revised thesis present their final decision.
  • Rejected, i.e. not approved for public defence. In this case fundamental changes are necessary. The thesis may be reworked and resubmitted only once after minimum 6 months.

The evaluation committee submits NMBU 4.4 Assessment of the thesis (word document)to no later than 25 working days before the planned public defence. Upon approval the assessment report will be sent to the PhD candidate no later than 20 working days before the planned public defense. 

Press Release

NMBU wishes to make the doctoral work known to a broader audience than the university itself. As soon as the thesis has been approved by the evaluation committee and the faculty, please download and fill in the Press release form (word document) and submit it to (Cc: Based on this form, the Communication Department will prepare an article for the internet published ahead of the public defence. Some advice on how to present your work to make the reader have a glimpse of the achievements and what has been done is given in the press release form.

Printing the thesis

The PhD candidate orders the printing by sending an email to a printer company with the purchase order form attached (from the guidelines in "Printing the thesis"). Purchase order number ("Ressursnummer") must be given when ordering for further processing. NB: Please remember that if you are applying for an errata list, your application must be approved by the faculty, and the errata list must be included in the thesis version that you send to the printing agency.

The printer company has the correct NMBU official templates and design for the thesis cover. The printers will produce the number of theses set by the candidate and will send an electronic PDF-version of the thesis, as it will be printed, to the PhD candidate.

If the thesis is to be printed in Norwegian, or if you are to hold a public defence for the Dr. Philos. degree, you must make this clear to the printers so that they choose the correct template.

Printed copies will be distributed by the printer company to the National Library of Norway (5 copies) and to the University Library (1 copy). The 6 copies will be taken from the total number of copies ordered.

The faculty covers printing costs of maximum 10.000 NOK (incl. fees). You need to check with the printing company how many copies of your thesis this sum covers (theses differ in number of pages and colour pages which affects the cost). We recommend printing no more than 50 copies of your thesis. Remember to state the order number (“ressursnummer”) when sending your order to the printing company. If you wish to print more than 25 copies, please first seek the approval from your Head of Department.

Follow the guidelines in "Printing the thesis".  

Compulsory delivery to the Faculty

  • Thesis as PDF.
  • (Only applicable to physical public defense) A maximum of 50 printed copies of the thesis to Auditorium Hippocampus/Festsalen on the day of the public defense. Any leftover copies after the defense you may take with you.
  • Proof of upload into NMBU Brage of the final print version of the thesis. The proof of upload will be archived by the PhD advisors.

Publicising the thesis

The printed thesis must be publicly available two weeks before the public defence (cf. section 17 in the PhD regulations). No restrictions may be placed on the doctoral thesis to avoid making it publicly available, except for a previously agreed postponement of the public release date. An external party is not entitled to demand that the whole or parts of the PhD thesis be exempt from public access (cf. section 6.1 in the PhD regulations).

Upload and make the thesis electronically available in NMBU Brage

The PhD thesis will be made electronically available through Brage - NMBU's institutional archive. The purpose of Brage is to make research results created at NMBU available. Accessibility in Brage makes the research results generated by the PhD candidate more visible for the research environments nationally and internationally. The thesis is stored in Brage and will always be accessible through a permanent URL.

Making the thesis electronically available in NMBU Brage will consist of the following three steps:

  1. The PhD candidate uploads the printers PDF version of the thesis in NMBU Brage before the public defence. The candidate may at this point have opportunity to delay electronic publicising by two (2) years from the date of the public defence (ex. if manuscrips is included in the thesis).
  2. Once the public defence is approved, the University Library/ NMBU Brage will assess the uploaded version of the thesis. The University Library will always consider the PhD candidate requirements, and also to those limitations that the publisher has set for the articles.
  3. The thesis will be electronically available on internet at the given time set by the PhD candidate during the upload. The thesis will not be available before this specific date.

Description of how to upload the printed thesis file - click on this link.

Contact the University Library for more information at

Published 4. August 2017 - 11:58 - Updated 19. November 2021 - 15:16