Information for the Evaluation Committee

Your role as committee coordinator (third opponent) is to coordinate the work with the evaluation of the PhD thesis, and to make sure that the National Guidelines for the Evaluation of Candidates for Norwegian Doctoral Degrees are followed. In addition, the Faculty of Veterinary Medicine has developed specific guidelines for the opponent in the evaluation committee.

It is recommended that the committee coordinator sends an e-mail to the other opponents with a timeline for the required work as soon as possible after the tentative date for the doctoral examination has been determined. The committee coordinator is also responsible that the committee agrees on how to divide the work between themselves.

The third opponent should:

  • Quickly help determine a date for the doctoral examination. This is done together with the PhD advisors and the other members of the committee. The PhD advisors communicate with the PhD candidate and his or her main supervisor, as well as book a room for the doctoral examination.
  • Make sure to compile a joint report based on the evaluation of both external opponents. Please submit NMBU 4.4 Assessment of the thesis within deadline (no later than 25 working days before the tentative doctoral examination).
  • Inform the external opponents that the evaluation of the thesis may have three outcomes: the thesis can either be approved, not approved, or sent back for major rework. The candidate is not allowed to correct the text (typos and minor rewrites) after receiving the thesis evaluation.
  • Make sure that the committee decides on a topic for the trial lecture, which is to be sent to no later than 15 working days before the doctoral examination. The topic should be beyond the scope of the thesis and should not overlap directly with the thesis. Please see §17-1 in the NMBU PhD regulations.
  • Inform the committee about the procedures of the doctoral examination: The candidate presents hers/his thesis, then the first and the second opponent gives their opposition. Their focus should be on discussion and dialogue with the candidate. Each opponent is expected to spend approximately one (1) hour on their examination.
  • Inform the committee that it is advised that they divide the work between them based on their competence in the field. This concerns both the written report and the doctoral examination itself. Please note that all opponents are expected to read the entire thesis.
  • Inform the opponents that they are expected to arrive one day early to participate in a pre-defense dinner taking place in the evening the day before the doctoral examination, together with the chair of defense or main supervisor. The committee coordinator is responsible for checking whether the candidate plans to host a doctoral dinner on the evening of the defense day, and whether the committee will be invited (NB: not until the evaluation has been sent by the faculty to the PhD candidate). The committee coordinator is expected to give a speech during the doctoral dinner. If no such dinner is planned, the commitee coordinator is expected to say a few words during the lunch hosted by the Department after the doctoral examination.
  • If the PhD candidate is employed by the Norwegian Veterinary Institute (VI), the committee coordinator should be aware that VI usually hosts the lunch after the doctoral examination. The coordinator should check with VI whether this is the case.
  • The thesis is sent to the evaluation committee along with the NMBU PhD regulations, the National Guidelines for the Evaluation of Candidates for Norwegian Doctoral Degrees as well as the faculty's own guidelines for the opponent in the evaluation committee. The coordinator should make herself/himself familiar with both of these documents, in particular §12 - §17 of the PhD regulations.
Published 4. August 2017 - 12:48 - Updated 4. March 2021 - 12:46