Storage of research data in ongoing projects

What is research data?

Any form of registration/ notes/ reported numbers, texts, pictures and sounds that have been generated during research projects. 

Classifying research data:

All research data is classified as green, yellow, red or black. Students and researhcers are liable for complying with the requirements of the different classifications.

  • Open or freely available (Green) ("ordinary" research data not containing personal information)
  • Limited (Yellow) (ex research data with some types of personal information)
  • Confidential (Red) (ex research data with sensitive personal information or information about health)
  • Strictly confidential (Black) (ex large amounts of sensitive personal information, large amounts of health information, research data or data sets of great economic value)

Read more about classifying research data.

Where to store research data?

For staff the following apply:

Research data (green and yellow) generated in an ongoingproject must as a main rule be stored on the NMBU LargeServer (W:). If you store research data with personal data, sensitive research data or have large quantities of data (typically TerraByte) there are separate provisions. See below.

Some disciplines have their own servers for research data storage, nationally or internationally.

Research data that is part of a publication or a completed research project must be archived. Read about archiving research data here.

For students the following apply

Students own their research data and may store the data on their own storage area via the NMBU IT HomeOffice. If the data generated from the masterstudent be part of a larger research project and/ or the supervisor wish to keep the data the student may gain access to LargeServer (W:) (contact the IT department). To transfer ownership of data from student to supervisor it is required to enter into a separate agreement about the transferral. Such an agreement may be allowed from the Masters degree contract.

Research data storage on private computer, mobile phone or other digital unit:

There are limitations to storage on private computers, mobile phones or other digital units. Confidential data (Red) or strictly confidential (Black) must not be stored on a private computer/ unit. Data which comply with the internal (Yellow) may be stored if the following requirements have been met - Information about the classifications may be found here.

Back-up of research data

The IT department ensures that data is backed up in order to be able to recover data that has been deleted or lost in other ways. Due to privacy concerns and Norwegian law, NMBU can not keep back-up copies of deleted files for more than 90 days after the user account has become inactive. For active user accounts, other deadlines apply. See more information on this page (in Norwegian).

Storage and calculation of big data:

Gathering and storing research data with personal information or other sensitive information:

Research data affected by the Health Research Act, Biotechnology Law, the Filing Sytems Act, the Personal Data Act, reputed as sensitive data and requires specific handling. The Law requires all such data to be managed and stored in a secure and secure manner. Read more here.

Sharing research data with external cooperating partners:

NMBU use Office365/ OneDrive as a tool for collaboration with external parties. Office365 is only intended to be used for cooperating activity, and should NOT be used as primary storage for research data. This is because it has a lack of version control and because data is not stored for a sufficient time (minimum 10 years). External partners may have access to this tool by logging into the service. Read more here or contact the IT Department for more information.

Examples of approved National platforms for storage:

National e-Infrastructure for Research Data (NIRD): Storage and archiving big data. Is operated by UNINETT/ Sigma2. 

Tjenester for Sensitive Data (TSD): Storing research data with personal information or other sensitive information. Is operated by UiO. 

Published 31. October 2019 - 11:09 - Updated 6. November 2020 - 14:52