Information on Coronavirus to NMBU employees

The authorities have decided to delay moving to step 4, following the data and not dates.  We are therefore still on step 3, as open as we were before the summer.

 

Teaching and Examinations

We will prioiritize students’ access to campus in the fall. The campus will be open, and both teaching and student areas are set up to maintain a one-meter social distance. Both in-person and online teaching will occur in the fall. Course instructors must update Canvas with information regarding their courses. 

Students must register their presence on campus with QR codes. 

Infection Prevention Course

Employees and students must have taken the infection prevention course before being on campus.

Infection Prevention Course (in Norwegian)
Training protective measures – Infection Prevention Course (in English)
Information for guests – corona – HSE infection prevention (Norwegian/English)

Work on Campus and Home Office

NMBU follows the government’s recommendation to increase at-work presence. We create flexible solutions so that all employees can work on campus or from home. To do so, each dean/department director must plan and agree on practical implementation with his/her employees. Employees must follow the infection control rules. Face masks are not mandatory, but recommended when it is not possible to maintain a one-meter distance between people. 

The following groups have first priority for working on campus:

  • Employees in charge of business-critical tasks
  • Employees who have student-related and research-related tasks
  • Employees for whom physical and psychosocial conditions make it difficult to work from home
  • New employees

Capacity in meeting rooms on Campus Ås

Here you will find an overview as to the capacity of each individual meeting room on Campus Ås.

Classrooms

Here you can access the teaching schedule for the upcoming teaching period, and information on how to find vacant classrooms. 

Cleaning routines

You can help by cleaning areas you use, e.g., wiping down surfaces in your own office, kitchen, and meeting rooms. See the action card for our new everyday life with corona.

Hand sanitizer is placed at the entrances to classrooms. It must be used both when entering and leaving classrooms. Disposable wet wipes are placed on each row of benches in auditoriums, classrooms, etc. Students shall use these to wipe down contact points where they work – table, armrests, etc. Each teacher shall wipe down his/her workspace, computer, etc. The cleaner will refill wet wipes and hand sanitizer as part of the daily cleaning routine. If cleaning supplies run out contact the Department of Estates and Facilities by email: eia@nmbu.no. Give the building and room number.

Information for PhD Candidates, Postdoctoral Fellows, and Residents 

If you are not able to work on your project, we strongly recommend that you register and document the reasons for this. Such registration and documentation may, at a later stage, form the basis for an application for extension of your contract. It is important to maintain close contact with your faculty, advisors, and project leaders, in order to find good solutions together. 


Frequently asked questions for NMBU students.

Meetings, Events and Excursions

See Ås municipality's regulations for events

We offer support for digital meetings (scroll down for English). NMBU, like the rest of the higher education sector, uses Uninett as our supplier. Read more about Zoom, personal privacy and security (in Norwegian).

  • IT or AV personnel can offer remote help (online) during the event. Contact it@nmbu.no.
  • If you need to check the physical equipment (studio, panel, etc.), you must do so ahead of time without participants present.

See specific updates for public defences.

Excursions

If you are arranging an excursion, you must stick to the rules set by the local host and transport company. The Faculty of Environmental Sciences and Natural Resource Management has created an action card for transport, overnighting and activities on excursions (in Norwegian). It can be a good tool to use to ensure infection prevention.

Leave of Absence and Vacation 

As of Jan. 1, 2021, the leave-of-absence codes tied to corona have been reinstated. 

People who ignore the national government's travel advice and who must therefore quarantine upon return to Norway may be denied sick-leave compensation. 

Self-notification
Self-notification of corona-related illness or quarantine follows the normal rules for self-notification.  
From Jan. 1 to March 31, 2021, self-notification due to corona-related illness or quarantine must be registered as:
Code 1012 – self-notification Corona.

Sick Leave
If you are ill for more than the 16 days when you can use self-notification, then you must be placed on sick leave by your doctor. Inform your leader of your sick leave. 

When your sick leave is due to corona, the Payroll Section must be informed in order to seek reimbursement from NAV. The following form must be filled in: 

Form for corona-related illness 

The form must be sent to: fravaer@nmbu.no
Your manager is responsible for filling in the form and sending it to the Payroll Section. 

Leave of absence due to sick children
Parents' quota of care benefits is doubled for 2021. The exemption rules will be extended up to and including June 30, 2021.

In addition, the following special provisions are extended in the exemption regulations.

  • The right to care allowance when schools or kindergartens are closed due to the pandemic.
  • The right to care allowance when the quota is used up, if there are special family circumstances with regards to infection prevention. These special circumstances must be documented by your doctor. 
  • The right to care allowance when the quota is used up, if schools or kindergartens are closed. This applies irrespective of whether the closures are decided on the local or national level. 
  • When closure is decided on the local level, documentation must be provided of the closure. 

Number of days of care allowance:

  • For 1-2 children the number of days doubles from 10 to 20 in 2021
  • For 3 or more children the number of days doubles from 15 to 30 in 2021
  • For chronically ill children the number of extra days doubles from + 10 to + 20 in 2021

Care allowance for single parents:

  • For 1-2 children the number of days doubles from 20 to 40 in 2021
  • For 3 or more children the number of days doubles from 30 to 60 in 2021
  • For chronically ill children the number of extra days doubles from + 20 to + 40 in 2021

All leave of absence due to sick children or caregiver's illness (care days) must be registered as:
Code 2010  - child(ren) and/or caregiver's illness

Exta days can be transferred between parents on an as-need basis. This is done by sending in the application «Overføring av omsorgsdager på grunn av stengt barnehage eller skole» on NAV.no.

Vacation
In principle, vacation that has been requested and planned ahead of time shall be carried out as normal.

Further information about registering leave of absence can be found with the Payroll Section (in Norwegian).  

 

Work-related Travel and Private/Leisure Travel

Norwegian students returning home from abroad no longer have to pay to stay in a quarantine hotel. This only applies to Norwegian students who have studied abroad. You must document where you have studied to qualify. 

NMBU follows the travel advice of the central authorities. You may find FAQ and answers on the Ministry of Foreign Affairs website. The Ministry of Foreign Affairs still advises against all travel that is not strictly necessary. Everyone should think very carefully before eventually travelling. Those planning travel must aquaint themselves thoroughly with the restrictions and infection prevention rules for the country they are planning to travel to.

Employees who choose to travel to countries not recommended by the central authorities must quarantine for 10 days after returning to Norway. Quarantine means that you must stay at home and cannot be on campus. Work travel must be cleared with your immediate manager.

All persons travelling to Norway must register themselves prior to arrival.

If you are travelling from a municipality with tighter restrictions to a municipality with less resttrictions, then you should follow the regulations in place for former. This does not apply if you are fully immunized. 

About cancellations of hotels, seminars, flights, etc.
In general, the State is self-insured and each unit must cover any costs that arise from cancellations of hotel rooms, seminars, etc., if this is not covered by cancellation insurance through credit cards or travel insurance. The Finance Department asks all units to keep track of costs that are incurred due to the situation with COVID-19 in order to eventually request compensation from the Ministry of Education at a later point.

Private/Leisure Travel

NMBU follows the travel advice of the central authorities.

NEW UPDATE: Guidelines for Holding a Public Defence

The revised guidelines for holding a public defence during the pandemic are valid as of 31 August, 2021.

The recommendation is currently to hold the public defences with physical presence, however, with an opening for a fully digitized public defence when necessary, or when the infection situation requires this. The Dean will decide whether or not the public defence will be held with physical presence on the NMBU premises or be fully digitized. Administrative and technical staff at the faculty will organise the physical participation to ensure that the public defence may be held in a secure manner.

Requirement of public access to a defence
It is not a requirement that the trial lecture is a public event. The disputation, however, must be a public for it to be valid. This requirement may not be waived. 

 

 

Testing If You Suspect Infection

If you are sick and think that you might be infected with corona, call your doctor. If you have symptoms of corona, you will be tested. You must report to your manager if you are infected. 

Students who suspect that they are infected with corona must contact their doctors. If they do not have a doctor in Ås they must contact Ås municipality doctor's office for testing.

 

About the Emergency Crisis Team

NMBU has created an emergency crisis team comprised of university leadership, the Head of Security, the Chief of Health and Safety, and others. The team meets daily and evaluates the current situation on an ongoing basis.

Updated information, guidelines, frequently asked questions and much more can be found in the HMS handbook (internal link in Norwegian).

Advisory resource group
The advisory resource group consists of members from BIOVIT, MINA, KBM, SHF, the Veterinary College and representatives from the protection service and central HSE / emergency resources. Members have expertise in infection control and HSE. 

Please also follow Ås Municipality and Oslo Municipality's websites for information.

 

 

Published 11. March 2020 - 15:35 - Updated 6. September 2021 - 14:37